Optimize Travel and Expense Management with Zoho Expense

Par - Harish
16-06-2021 10:37:42

It is impossible to talk about corporate travel, and expense management without mentioning the pandemic. It has changed the way business travel works. It also introduced new types of expenses for organizations that allowed its employees to work remotely.

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Zoho Expense 2.0 packs a host of new features, with many features introduced to make life easy for approving managers, and employees submitting expense reports.

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Here are what we think are the top 5 features of Zoho Expense to simplify your business and travel management:

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  1. Managing Purchase Requests

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Purchase requests are raised by employees when they have to purchase items they need for work, or purchase items on behalf of the company. The new purchase requests feature in Zoho Expense allows managers to set up an approval (single or multi-level) process, with policies and budgets to ensure that the employees do not overspend on certain items.

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2. End to End Trip Management

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As business travel restarts slowly in many places around the world, companies are going to want to set proper restrictions on trip budgets, and also ensure that spending policies are in place to avoid misuse. Zoho Expense's trip management is a comprehensive feature that starts with an approval process for trip requests, and ends with the expense reports submitted and approved by the managers.

 

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3. Expense Reporting Automation

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You don't have to remind your employees a million times at the end of the month to submit their expense reports. With the reporting automation feature in Zoho Expense, you can schedule automatic report generation for all employees on a periodic basis. This way, you can have reports created and sent for approval at the end of every month, so you are not just saving your time, but your employees' too. They'll thank you for this!

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4. Create Budgets and Policies

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Create monthly budgets for each type of expenses, users, or departments, so you can ensure that employees don't cross that limit. Creating budgets can help you limit, and monitor the amount employees spend on each expense type. With policies, you can ensure employees follow company policy when it comes to spending (maximum of $300 for food, $500 for travel, $100 for fuel, etc). Set restrictions so that employees are warned of policy violations before they submit their expense reports.

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5. Track Expenses for Projects

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If you're billing clients for expenses incurred as part of the project, Zoho Expense is the best tool to handle billable expenses for all your projects. Apart from allowing you to create projects, and record expenses, Zoho Expense also integrates with project management, and accounting applications so you can even automate the billing process for these expenses end to end.

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There are so many other features that Zoho Expense offers to make life easy for employees who dread reporting expenses. Talk to us to learn how you can make expense management easy at your organization.

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